Landlord Statement Letter Example: Free Template & Sample

Landlord Statement Letter Example: Your Legal Questions Answered

Question Answer
1. What is a landlord statement letter? A landlord statement letter is a document provided by a landlord to a tenant, confirming details about their tenancy, such as rent paid, duration of tenancy, and any outstanding payments.
2. Is a landlord statement letter legally binding? Yes, a landlord statement letter can be legally binding, especially if it contains accurate and verifiable information about the tenancy.
3. Can a tenant request a landlord statement letter? Absolutely! Tenants have the right to request a landlord statement letter to provide evidence of their rental history and payment records.
4. What should a landlord statement letter include? A landlord statement letter should include the tenant`s name, address of the rental property, duration of the tenancy, rent payment history, and any outstanding payments or fees.
5. Can a landlord refuse to provide a statement letter? In some cases, a landlord may have legitimate reasons for refusing to provide a statement letter, such as if the tenant has a history of non-payment or if there are disputes over the tenancy details.
6. Can a tenant use a statement letter as proof of residence? Yes, a landlord statement letter can be used as proof of residence, especially when applying for loans, visas, or other official documents.
7. Are there any legal requirements for a landlord statement letter? While there are no strict legal requirements, a landlord statement letter should accurately reflect the details of the tenancy and be signed and dated by the landlord for authenticity.
8. Can a landlord charge a fee for providing a statement letter? Legally, a landlord may charge a reasonable fee for providing a statement letter, but excessive fees could be considered unfair or unreasonable.
9. What if a landlord provides false information in a statement letter? If a landlord provides false information in a statement letter, the tenant may have legal grounds for dispute, such as fraud or misrepresentation.
10. Can a tenant take legal action if a landlord refuses to provide a statement letter? In some cases, if a landlord unjustly refuses to provide a statement letter, a tenant may have legal recourse, such as through small claims court or tenant advocacy organizations.


Landlord Statement Letter Example

As a landlord, it is imperative to have a well-written statement letter that effectively communicates important information to your tenants. A statement letter can address a variety of issues including rent payments, lease renewals, maintenance requests, and more. In this blog post, we will take closer look at Elements of a Landlord Statement Letter and provide example to guide you in creating your own.

Elements of a Landlord Statement Letter

Before we dive into the example, let`s explore the essential elements that should be included in a landlord statement letter:

Element Description
Heading The letter should begin with a clear heading that includes the landlord`s name and contact information.
Date Include the date the letter is being issued.
Recipient`s Information Address the letter to the tenant and include their contact information.
Body The body of the letter should address the specific purpose of the communication, such as rent payment reminders, lease renewal terms, or maintenance updates.
Closing End the letter with a professional closing and the landlord`s signature.

Example of a Landlord Statement Letter

Now that we have a clear understanding of the elements, let`s take a look at an example of a well-crafted landlord statement letter:

[Landlord`s Name]
[Landlord`s Address]
[City, State, Zip Code]

[Tenant`s Name]
[Tenant`s Address]
[City, State, Zip Code]

Dear [Tenant`s Name],

I hope this letter finds you well. As your landlord, I wanted to address a few important matters regarding your tenancy at [Property Address].

[Body of letter addressing specific issues]

Please do not hesitate to reach out if you have any questions or concerns. I appreciate your cooperation and value you as a tenant.

[Landlord`s Signature]
[Landlord`s Name]

A well-written landlord statement letter is vital for effective communication with tenants. By including the essential elements and personalizing the content to address specific issues, landlords can maintain a positive and professional relationship with their tenants.


Landlord Statement Letter Example

Below is a legal contract for a landlord statement letter example.

Landlord Statement Letter

This Landlord Statement Letter (“Letter”) is made and entered into by and between the landlord, [Landlord Name], and the tenant, [Tenant Name].

WHEREAS, the tenant has requested a statement from the landlord regarding the rental payment history and tenancy details;

NOW, THEREFORE, the landlord hereby agrees to provide the tenant with the following statement:

1. Rental Payment History: The landlord confirms that the tenant has paid rent in a timely manner for the duration of the tenancy.

2. Tenancy Details: The landlord confirms that the tenant has occupied the rented premises located at [Property Address] since the commencement of the lease on [Lease Start Date].

IN WITNESS WHEREOF, the landlord has executed this Letter as of the date first above written.

[Landlord Name]


Landlord Signature

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